Drop Off & Pickup Procedure for Parents

Drop Off Procedure 

The drop off and pick up location for camp is: Villa Park High School located at: 18042 E. Taft Ave., Villa Park, CA 92861

 

The most important part of the drop off day procedure is to be sure you have all your camper(s) forms and payments submitted through the Active.com registration system by the deadline of July 1, 2020. 

 

Sending your child off to Camp on that first Saturday is a chaotic experience at best.  In order to alleviate some of the chaos, we have created the following procedure to establish a sense of order on departure day.  Patience is vital to this process and you can expect the following:

 

  1. Please arrive at 8:30-9:00 AM on the day of departure (No early arrivals, please).

  2. Upon arrival please park in the designated area, keeping other areas open for buses, people and the check-in process.

  3. Health Screening – Each camper will be given a health screening where the staff will be asking questions and be checking for observable signs of illness and injury. Your child will also be checked for head lice. In the event that your child does have head lice, your child will not be able to attend camp until treated and cleared by a health care professional. Once treated and cleared you will be able to drop your child off at the camp location in Big Bear and the child will be able to participate in the remaining camp program. All costs associated with treatment and transportation to camp are the responsibility of the camper’s family.  After you have been cleared, proceed to the next station.

  4. Proceed to the check-in area with your child and all of their belongings including luggage, medications and their sack lunch.

  5. Place all luggage in the designated luggage drop off area. Your child will need to keep their sack lunch with them on the bus.

  6. Once it is your turn for check-in, the staff will confirm that all paperwork and payments have been completed. You will be told which cabin group your child is in and where to find that group.

  7. Next, turn in all medication and complete the medication form which must be done for all current medications.

  8. Drop off your care package at the care package drop off table. (See the “MAIL” section of this guide).  Depending on size it will cost either $10, $15 or $20.

  9. Take your child to his/her cabin group where you will meet the counselor and other cabin mates.

  10. Take this opportunity to discretely discuss any special care issues that you feel are important to your child’s experience and may help your child’s counselor.

  11. Say your goodbyes and wish your camper well. This allows the counselor the chance to begin the first group-building exercises and allows all of the campers to start getting to know each other.

  12. Now it is time for parents to leave and start your own week of events while your child is at camp having the best time EVER.

  13. See you next Saturday!

Pick Up Procedure 

Return-From-Camp-Day is as hectic as Departure-to-Camp-Day. 

 

The buses will depart from Camp somewhere between 11:30 and 1:00 PM.  This means that your child’s bus will return from camp between 2:30 p.m. and 3:30 p.m.  (We cannot control traffic, so there may be delays) You will be sent an email when the last bus leaves camp with an estimated arrival time.  If you still are uncertain then we ask that you call Camp4Kids after 1:00 PM to get an estimated time of arrival. You may also want to check our Facebook page which will be updated with estimated arrival times.

 

Once the Directors arrive, an area will be cordoned off with cones. Please vacate this area so that the checkout process can go smoothly. 

 

It is imperative that you remain patient during the checkout process. Once the buses arrive, the luggage will be off-loaded.  At the same time, Cabin groups will be dismissed from the buses and will head to a designated area.  Once you see your child’s Leader, move to a position near him or her.  Before you take your child home you MUST FIRST check out your child with the counselor. The Counselor will ask you to sign for your child and may ask for picture identification before you take your child.  Once you have picked up your child’s belongings, luggage, medications and you have checked-out you may leave!

Once again, you must:

  1. Check your email and our Facebook page for details or call Camp4Kids to check on the anticipated return time after 1:00 PM.

  2. When you do arrive, please do not block parking lot or bus parking area.

  3. Look for your child’s counselor and check your camper out.

  4. Collect all of your child’s belongings, luggage and medication.  Please make sure to double check that the property is yours.

  5. Please take time to listen to your child, as they will want to talk with you about camp and all the fun they had.  Please hear them out.

  6. See you Next Year!!!

We need your help to continue the work that  we strive to do.  Please consider making a  donation or becoming a volunteer.

Believe in the Magic of Camp

Camp4Kids is a registered 501(c)3 charitable organization  ID #  80-0620035

56 Tesla, Irvine, California 92618